JOB OPENINGS

Operations and Finance Manager
Executive Assistant
Program Coordinator
Internships

 

Executive Assistant

Women Make Movies (WMM) is a non-profit media organization based in New York City. For more than 45 years, we have been championing the diverse world of women filmmakers and their stories. We are one of the leading advocates for “women making movies,” and we proudly support women producers and directors from the beginning, planting the seeds for a diverse and inclusive filmmaking landscape. As the world’s leading distributor of independent films by and about women, we amplify historically ignored voices and challenge the mainstream media. WMM-supported films and filmmakers have been recognized at Sundance, the Emmys, the Peabody Awards, and the Academy Awards. We are deeply committed to diversity and inclusion – it’s part of our DNA.

Description of the Role

WMM is seeking an Executive Assistant to work directly for the Executive Director and the Managing Director. The primary responsibility of this position is to assist the ED and MD in any and all areas of their jobs.
The position is currently remote but might require in-person presence in the future. We are ideally seeking applicants from the NYC Metro region, but we will consider qualified applications from other geographic locations.  

Duties include but are not limited to:

  • Execute a wide-range of administrative tasks as needed by the ED and MD;
  • Maintain files and confidential data for ED and MD;
  • Schedule meetings and coordinate agendas, itineraries and travel arrangements for the ED & MD;
  • Responsible for ensuring individual donor thank you letters are sent out in a timely fashion;
  • Assist with Development research and support;
  • Perform research projects as assigned and collect information required for meetings, lectures, or reports;
  • Assist ED in her function as Board liaison to the organization and assist in arrangements for board meetings; including taking minutes and distributing them;
  • Database maintenance and data entry as needed;
  • Assist with contract management and contract renewals as needed; and
  • Takes on special projects as needed.

Required Qualifications

  • Experience as an executive assistant or other relevant administrative support experience.
  • A commitment to the mission of Women Make Movies.
  • Technically savvy and undaunted by new software or applications.
  • Experience the Microsoft Office Suite.
  • Ability to thrive, multitask, and meet deadlines in a quickly changing environment.
  • Detail-oriented.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and the ability to keep track of details for multiple projects and deadlines at once, while working remotely.
  • Strong interpersonal skills, and an ability to keep organizational confidences and maintain positive working relationships with a variety of partners and contacts.

The following qualifications are a plus

  • Experience with Salesforce;
  • Experience with Development or an interest in this area; and/or
  • Experience with Excel and an inclination for data analysis.

Time Schedule

  • 20 hours per week with possibility for growth

Compensation

$20-24/hr depending on experience.

Women Make Movies is an equal opportunity employer and encourages women of color, LGBTIA, and older women to apply.

Professional Level: Assistant

Minimum Education Required: 4-year degree or relevant experience

How to Apply: Please email resume with cover letter noting relevant experience and salary requirements to [email protected]. NO PHONE CALLS, PLEASE. Please indicate “Executive Assistant” in the subject line.

 

Program Coordinator 

Women Make Movies (WMM) is a non-profit media organization based in New York City. For more than 45 years, we have been championing the diverse world of women filmmakers and their stories. We are one of the leading advocates for “women making movies,” and we proudly support women producers and directors from the beginning, planting the seeds for a diverse and inclusive filmmaking landscape. As the world’s leading distributor of independent films by and about women, we amplify historically ignored voices and challenge the mainstream media. WMM-supported films and filmmakers have been recognized at Sundance, the Emmys, the Peabody Awards, and the Academy Awards. We are deeply committed to diversity and inclusion – it’s part of our DNA.  

We are seeking a Program Coordinator for our Production Assistance Program. The program supports women filmmakers with their productions from concept through completion with fiscal sponsorship, consultations, workshops, webinars, and other technical assistance. From cutting-edge documentaries that give depth to today’s headlines to smart, stunning films that push artistic and intellectual boundaries in all genres, we work with creative, ground-breaking films which win awards at festivals around the world. Currently more than $6 million is received on behalf of more than 300 films in the program. Films are in all stages from production through completion. The Coordinator reports to the Filmmaker Services Manager and the Executive Director.  The position is currently remote but might require in-person presence in the future. We are ideally seeking applicants from the NYC Metro region, but we will consider qualified applications from other geographic locations.  

Responsibilities include, but are not limited to: 

  • Day to day administration of the program including handling communication with new applicants and existing Production Assistance Program filmmakers;  
  • Processing weekly contributions and disbursements;  
  • Processing and filing applications & contracts;  
  • Generating donor and grant acknowledgement letters;  
  • Maintaining the fiscal sponsorship database; 
  • End of the year reporting and dues management and assisting the finance staff with annual reporting; 
  • Supporting the webinars and workshop program including working with our marketing staff and partners to promote all aspects of the program, particularly through social media; 
  • Handling inquiries and providing information to program participants and the general public; 
  • Preparing content for the monthly newsletter; 
  • Attend and assist in the orientation of all new Production Assistance Program filmmakers; 
  • Maintain and update the Production Assistance Program Resource section on the website;  
  • Conducting research and compiling data; 
  • Supervising the Production Assistance intern; and 
  • Other tasks and projects as assigned. 

Required Qualifications: 

  • Detail-oriented with strong follow-through; 
  • Ability to prioritize and problem-solve while handling multiple tasks; 
  • Excellent written and verbal communication skills; 
  • In-depth understanding of the Microsoft Office Suite; 
  • Technically savvy and undaunted by new software or applications; 
  • Ability to thrive, multitask, and meet deadlines in a quickly changing environment; 
  • Flexibility, professionalism, and a positive attitude. 
  • Sense of humor appreciated; and 
  • Commitment and experience with feminist film. 
  • Prior experience with film production and/or fiscal sponsorship a strong plus. 

Benefits 

Women Make Movies prides itself on its generous benefits plans, which include: 

  • Excellent medical and dental coverage 
  • Long-term disability insurance 
  • Lucrative retirement plan (with matching and employer contributions, starting after 2 years, and increasing with tenure up to 12% 
  • Good vacation and paid holiday offerings, including community service time-off 
  • Flex-time policy 
  • Meaningful work at an organization that is elevating the voices of underserved communities 

Women Make Movies is an equal opportunity employer and encourages women of color, LGBTIA, and older women to apply. 

Professional Level 
 
Coordinator 
 
Minimum Education Required 

4-year degree or relevant experience 

How to Apply 

Please email resume with cover letter noting relevant experience and salary requirements to [email protected]. NO PHONE CALLS, PLEASE. Please indicate “Program Coordinator” in the subject line. 

 

Operations and Finance Manager

Women Make Movies (WMM) is a non-profit media organization based in New York City. For more than 45 years, we have been championing the diverse world of women filmmakers and their stories. We are one of the leading advocates for “women making movies,” and we proudly support women producers and directors from the beginning, planting the seeds for a diverse and inclusive filmmaking landscape. As the world’s leading distributor of independent films by and about women, we amplify historically ignored voices and challenge the mainstream media. WMM-supported films and filmmakers have been recognized at Sundance, the Emmys, the Peabody Awards, and the Academy Awards.

WMM is deeply committed to diversity and inclusion, it’s part of our DNA. We were founded on a mission of expanding the industry to provide opportunities to underserved populations, and we have always supported the films of women from all communities. The notable filmmakers we work with represent a full spectrum of voices and we proudly believe that amplifying a diverse slate of women’s voices through impactful media is the key to changing the world.

WMM is in a period of growth and transition, and we are in the process of reorganizing and re-envisioning staff positions. Now is a great time to join our team – you can contribute directly to our exciting, evolving organization, and play a direct role in helping women from every corner of society tell stories that impact us all. If you are someone who thrives in an exciting, challenging, fast-paced, collaborative work environment, and you believe in the power of elevating the messages of women – all women – then we encourage you to join our team.

Description of the Role

As part of Women Make Movies’ leadership team, the Operations and Finance Manager (OFM) is the person who makes the organization, its non-profit and business processes run smoothly. The OFM thrives on making things happen – from keeping our finances in tip-top shape, to making sure the office and our technologies are operating effectively and efficiently. The OFM is detailed-oriented, financially-savvy, and loves to find new and better ways to support WMM and its team. If the OFM succeeds, then WMM and the media makers we support will all succeed.

Areas of Responsibility:

Finance Management

The OFM is the person who is responsible for the administrative budgets for the Organization, and works with senior management on overall budget and grant reporting. They manage the banking, annual audit, reconciliations and provide financial oversight of WMM’s popular fiscal sponsorship program. The OFM supervises the Finance and Office Coordinator who handles the bookkeeping functions of the organization, including AP/AR, wires and ACH’s, and credit card management.

Human Resources

The OFM manages the full employee lifecycle, including recruitments; onboarding and offboarding; payroll processes; benefits administration, including health, fringe benefits, and retirement plans; and working with senior management on staff development.

Operations and IT Infrastructure

The OFM manages our infrastructure: office, systems, vendors, tenants, and equipment. They liaise with our IT consultants and vendors to ensure functional operation of computers, printers, phones, and other office equipment. The OFM manages our lease and tenants, and is part of the team that thinks about the WMM office of the future – whether that is in-person, remote, or hybrid.

Skills, Qualifications and Other Requirements:

  • 5 + years of progressive management-level responsibility in a non-profit organization or a for-profit film organization – women’s or arts organization a plus

  • Excellent financial, budgeting, and operations management skills; expertise with Quick Books and/or standard accounting practices

  • Experience with benefits administration and payroll processes

  • Strong process orientation and a desire to always find new and efficient ways to get things done

  • Experience and comfort level with technology

  • Ability to prioritize and problem-solve while handling multiple tasks, supervising, and managing the work of others

  • Detail-oriented

  • Prior Salesforce experience is not necessary, but a plus

  • Flexibility, professionalism, and a positive attitude

  • Sense of humor appreciated

  • Commitment to feminism

Benefits

Women Make Movies prides itself on its generous benefits plans, which include:

  • Excellent medical and dental coverage
  • Long term disability
  • Lucrative retirement plan (with matching and employer contributions, starting after 2 years, and increasing with tenure to up to 12%)
  • Good vacation and paid holiday offerings, including community service time off
  • Flex-time policy
  • Meaningful work at an organization that is elevating the voices of underserved communities

Women Make Movies is an equal opportunity employer and encourages women of color, LGBTQI, and older women to apply.

Professional Level

Managerial

Minimum Education Required

4-year degree

How to Apply

Please email resume with cover letter noting relevant experience and salary requirements to [email protected]. NO PHONE CALLS, PLEASE. Please indicate “Operations & Finance Manager” in the subject line.

 

INTERNSHIP PROGRAM

Since 1972, Women Make Movies has worked to facilitate the production, promotion and distribution of films by women.
Apply for an internship today and learn about working in film and for a women’s non-profit.

 
Internships are available in the following departments:

Outreach: Read More

Please note this is not a production internship. All work is done remotely or in our Manhattan office.

Qualifications & Time Commitment

Qualified candidates will demonstrate excellent communication and organizational skills, and the ability to multi-task and work independently. Familiarity with internet research and the Microsoft Office suite necessary. Knowledge of and interest in feminist media a plus. Interns are asked to work a minimum of 15 hours per week during the school year and 24 hours per week in the summer. Duration is flexible to meet university requirements, but a minimum commitment of three months is optimal. All interns will be required to sign an Internship Letter of Agreement that outlines the duration and schedule of their internship.

 

Benefits & Compensation

All WMM internship positions are unpaid. However, interns qualify for and have access to a number of services and benefits: Local travel reimbursement, free workshop attendance, free access to screen titles from our collection, college or university course credit.

 

Application

Applications are accepted year round. All candidates are required to fill out an application and submit a resume and references. International applicants are encouraged to submit an application, however Women Make Movies does not provide visas or accommodations for individuals coming from abroad. 

 

CLICK HERE TO APPLY

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