Finance & Administration Lead
Women Make Movies (WMM) is a non-profit media organization based in New York City. For more than 45 years, we have been championing the diverse world of women filmmakers and their stories. We are one of the leading advocates for “women making movies,” and we proudly support women producers and directors from the beginning, planting the seeds for a diverse and inclusive filmmaking landscape. As the world’s leading distributor of independent films by and about women, we amplify historically ignored voices and challenge the mainstream media. WMM-supported films and filmmakers have been recognized at Sundance, the Emmys, the Peabody Awards, and the Academy Awards.
WMM is deeply committed to diversity and inclusion, it’s part of our DNA. We were founded on a mission of expanding the industry to provide opportunities to underserved populations, and we have always supported the films of women from all communities. The notable filmmakers we work with represent a full spectrum of voices and we proudly believe that amplifying a diverse slate of women’s voices through impactful media is the key to changing the world.
As we emerge from three years in the pandemic, WMM continues to reorganize and re-envision our office and staff positions. Now is a great time to join our team – you can contribute directly to our exciting, evolving organization, and play a direct role in helping women from every corner of society tell stories that impact us all. If you are someone who thrives in an exciting, challenging, fast-paced, collaborative work environment, and you believe in the power of elevating the messages of women – all women – then we encourage you to join our team.
Description of the Role
As part of Women Make Movies’ leadership team, the Finance and Administration Lead is the person who makes finance and administrative aspects of our nonprofit business processes run smoothly. This person thrives on making things happen – from keeping our finances in tip-top shape, to making sure the office and our technologies are operating effectively and efficiently. The right candidate is detail-oriented, financially-savvy, highly-organized, and loves to find new and better systems to support WMM and its team. If the Finance and Administration Lead succeeds, then WMM and the media makers we support will all succeed.
Areas of Responsibility
Women Make Movies is an earned-income-based nonprofit, and the ideal candidate is fluent in both business and nonprofit accounting practices. The Finance and Administration Lead is the person who is responsible for the ongoing management and sustainability of the organizational fiscal operations. They manage the banking, annual audit, and reconciliations, and they provide financial oversight of WMM’s multi-million-dollar fiscal sponsorship and distribution programs. The ideal candidate is well-versed in grant administration and reporting including, but not limited to, Donor-advised Funds (DAFs) and government and private grants. This position is responsible for the administrative budgets for the organization and works with senior management on overall budget and grant reporting. The Finance and Administration Lead supervises the Finance and Office Coordinator, who handles the bookkeeping functions of the organization, including AP/AR, wires and ACH’s, and credit card management.
Administration and Operations
The Finance and Administration Lead manages the WMM office and organization of the future. Whether that is in-person, remote, or hybrid, the Finance and Administration Lead manages our infrastructure – office, computers, systems, vendors, tenants, and equipment – and liaises with our IT consultants and vendors to ensure everything is operating smoothly and efficiently. This position also administers employee recruitment; onboarding and offboarding; payroll processes; benefits administration, including health, fringe benefits, and retirement plans; and working with senior management on staff development.
Skills, Qualifications and Other Requirements:
- 5 + years of progressive management-level, financial responsibility in a non-profit organization or a for-profit film organization – women’s or arts organization a plus
- Excellent financial, budgeting, and operations management skills; expertise with Quick Books and/or standard accounting practices
- Experience with benefits administration and payroll processes
- Strong process orientation and a desire to always find new and efficient ways to get things done
- Technologically-savvy and experience managing IT infrastructure
- Ability to prioritize and problem-solve while handling multiple tasks, supervising, and managing the work of others
- Prior Salesforce experience is not necessary, but a plus
- Flexibility, professionalism, and a positive attitude
- Sense of humor appreciated
- Commitment to feminism
Women Make Movies prides itself on its generous benefits plans, which include:
- Excellent medical and dental coverage
- Long term disability
- Lucrative retirement plan (with matching and employer contributions, starting after 2 years, and increasing with tenure to up to 12%)
- Good vacation and paid holiday offerings, including community service time off
- Flex-time policy
- Meaningful work at an organization that is elevating the voices of underserved communities
Women Make Movies is an equal opportunity employer and encourages BIPOC, people who identify as LGBTQI, older women, and those with visible and invisible disabilities to apply.
Managerial, Director-track position
Minimum Education Required
How to Apply
Please apply online and upload a resume and cover letter noting relevant experience, why you would like to work for Women Make Movies, and salary requirements. NO PHONE CALLS, PLEASE.CLICK HERE TO APPLY
Since 1972, Women Make Movies has worked to facilitate the production, promotion and distribution of films by women.
Apply for an internship today and learn about working in film and for a women’s non-profit.
Internships are available in the following departments:
Outreach: Read More
– Help with obtaining blurbs for our newest films from key academics – Working in Salesforce to outreach to potential customers and helping to organize those touch points – Participating in weekly check-in meetings with the organization’s other interns and staff regarding their work, as well as movie screenings and discussions – Possible social media projects – Other projects as needed Desired Skills: – Internet research skills – Excellent writing skills, with emphasis on email communication
– Working with Outreach Manager and Marketing Manager to identify key audiences for our newest films and collecting contact information
– Experience with Salesforce a plus (though not required)
– Help with obtaining blurbs for our newest films from key academics
– Working in Salesforce to outreach to potential customers and helping to organize those touch points
– Participating in weekly check-in meetings with the organization’s other interns and staff regarding their work, as well as movie screenings and discussions
– Possible social media projects
– Other projects as needed
– Internet research skills
– Excellent writing skills, with emphasis on email communication
Please note this is not a production internship. All work is done remotely or in our Manhattan office.
Qualifications & Time Commitment
Qualified candidates will demonstrate excellent communication and organizational skills, and the ability to multi-task and work independently. Familiarity with internet research and the Microsoft Office suite necessary. Knowledge of and interest in feminist media a plus. Interns are asked to work a minimum of 15 hours per week during the school year and 24 hours per week in the summer. Duration is flexible to meet university requirements, but a minimum commitment of three months is optimal. All interns will be required to sign an Internship Letter of Agreement that outlines the duration and schedule of their internship.
Benefits & Compensation
All WMM internship positions are unpaid. However, interns qualify for and have access to a number of services and benefits: Local travel reimbursement, free workshop attendance, free access to screen titles from our collection, college or university course credit.
Applications are accepted year round. All candidates are required to fill out an application and submit a resume and references. International applicants are encouraged to submit an application, however Women Make Movies does not provide visas or accommodations for individuals coming from abroad.